OpenProject vs Whereby
Both OpenProject and Whereby are European-built, GDPR-compliant solutions in the team collaboration space. This comparison breaks down their features, pricing, compliance posture, and data residency so you can make an informed choice for your team.
Quick Overview
OpenProject
EU- Headquarters
- Berlin, DE
- Pricing
- Free
- Open Source
- Yes
Whereby
EU- Headquarters
- Oslo, NO
- Pricing
- Free
- Open Source
- No
Key Differences
- OpenProject offers a free tier, while whereby offers a free tier. The different pricing models mean you should evaluate which approach better fits your usage pattern.
- OpenProject is open source, meaning you can audit the code, self-host, and avoid vendor lock-in. Whereby is proprietary, which often means a more polished out-of-the-box experience and dedicated support, but less flexibility for customisation.
- Data residency differs: OpenProject hosts data in Germany, EU, while Whereby hosts in EU. If your organisation requires data to stay in a specific EU country, this distinction matters for compliance.
- Each product has unique strengths: OpenProject offers Gantt charts and work packages and Agile boards (Scrum and Kanban), while Whereby provides No-download browser meetings and Permanent meeting room URLs. Your choice depends on which capabilities matter most for your workflow.
Feature Comparison
| Feature | OpenProject | Whereby |
|---|---|---|
| Name | OpenProject | Whereby |
| Pricing | Free | Free |
| Free Tier | ||
| GDPR | ||
| ISO 27001 | ||
| Open Source | ||
| Headquarters | Berlin, DE | Oslo, NO |
| Data Centers | DE, EU | EU |
| Gantt charts and work packages | ||
| Agile boards (Scrum and Kanban) | ||
| Time and cost tracking | ||
| Resource management | ||
| Document management | ||
| Built-in wiki | ||
| Meeting management | ||
| BIM support | ||
| REST API | ||
| Self-hosting option | ||
| No-download browser meetings | ||
| Permanent meeting room URLs | ||
| Screen sharing | ||
| Meeting recording | ||
| Breakout groups | ||
| Embedded video API | ||
| Virtual backgrounds | ||
| Whiteboard collaboration | ||
| Calendar integrations |
Pricing Comparison
OpenProject
Freefree / enterprise
Whereby
Freefreemium
Compliance Comparison
OpenProject
GDPRDPA
Whereby
GDPRDPA
Get Started
Categories
How to Choose
You need code transparency or self-hosting
Choose OpenProject
You want a fully managed, turnkey solution
Choose Whereby
OpenProject vs Whereby — FAQ
What is the main difference between OpenProject and Whereby?
Both OpenProject and Whereby are European team collaboration solutions with full GDPR compliance. The key differences lie in their approach: OpenProject is open source while Whereby is proprietary, and OpenProject uses free / enterprise pricing while Whereby uses freemium. OpenProject is headquartered in Berlin, Germany, while Whereby is based in Oslo, Norway. Your choice should depend on your specific requirements for features, pricing, and data residency.
Which is more affordable, OpenProject or Whereby?
Both OpenProject and Whereby offer free tiers, so you can try either without cost. Pricing models differ (free / enterprise vs. freemium), so compare based on your usage pattern rather than just the starting price.
Are both OpenProject and Whereby GDPR compliant?
Yes. Both OpenProject and Whereby are European companies that store data within the EU/EEA and offer Data Processing Agreements. Neither is subject to the US CLOUD Act or FISA surveillance. For GDPR purposes, either option eliminates the legal risks associated with using US-based services.